REQUEST FOR PROPOSAL — CORPORATE GROUP ACCOMMODATION
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CLIENT:        Pfizer India Pharmaceuticals Pvt. Ltd.
EVENT NAME:    Pfizer Global Medical Summit 2026 — South Asia
EVENT TYPE:    Medical / scientific conference + internal strategy
RFP ISSUED:    25 April 2026
RESPONSE DUE:  02 May 2026 (5:00 PM IST)
DECISION BY:   08 May 2026

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1. EVENT OVERVIEW
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Pfizer India is hosting its annual Global Medical Summit for the
South Asia region in September 2026. The event brings together
senior medical affairs leaders, regional brand teams, and
external speakers from across India, SE Asia, and Australia.

Scientific content:    Day 1–2 (closed sessions)
Strategy + awards:      Day 3 evening gala
Expected delegates:    ~400 pax
Delegate profile:      60% senior internal (Pfizer)
                       30% KOLs (external physicians)
                       10% industry speakers / press

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2. ACCOMMODATION REQUIREMENT
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City:                  Mumbai
Check-in:              15 September 2026 (Tuesday)
Check-out:             18 September 2026 (Friday)
Nights:                3
Room-nights required:  ~1,200 (400 rooms × 3 nights)
Preferred tier:        5-star luxury, CBD-adjacent preferred

Suite / upgrade needs:
  - 12 executive suites (Pfizer senior leaders + keynote speakers)
  - 40 premium rooms (KOL tier)
  - Balance: standard run-of-house

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3. MEETING + EVENT SPACE
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DAY 1 — Tuesday 15 Sep
  07:30  Welcome breakfast (400 pax)
  09:00  Plenary opening keynote
         Ballroom · theatre style · 400 pax · AV full spec
  11:00  Four concurrent breakout tracks
         4 × 100-pax classroom · AV · whiteboards · catering
  13:00  Networking lunch (400 pax)
  14:30  KOL panel discussions (continuing into 17:30)
  18:30  Delegate dinner (400 pax) — separate venue OK

DAY 2 — Wednesday 16 Sep
  08:00–17:30  Repeat format (breakfast / plenary / breakouts /
               lunch / breakouts / closing)

DAY 3 — Thursday 17 Sep
  08:00–13:00  Strategy workshops (100 pax)
  14:00–17:00  Leadership session (50 pax, closed)
  19:30        Awards gala + dinner (400 pax) · black-tie
               Full AV · stage · dance floor · 3-course plated

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4. F&B + CATERING
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- Vegetarian options required: ~45% of delegates
- 12 dietary restrictions identified (halal, kosher, jain, allergens)
- Welcome drinks on arrival (non-alcoholic + premium bar)
- Beverage service during all breaks (tea/coffee/juices)
- Branded coffee stations throughout the event space

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5. COMMERCIAL ASK
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Target room rate:        ₹16,500 per room per night (run-of-house)
                         ₹19,500 (premium)
                         ₹28,000 (executive suite)
Target F&B budget:       ₹3,500 per pax per day all-inclusive
Preferred billing:       Master account · 30-day credit · GST
Cancellation policy:     Flexibility required through 01 Sep 2026

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6. EVALUATION CRITERIA
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30%  Commercial competitiveness
25%  Property fit (location, brand, facility)
20%  Past performance with Pfizer (hosting history)
15%  Service flexibility (cancellation, payment terms)
10%  Loyalty / value-adds (upgrades, F&B credits)

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7. CONTACT
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Pfizer India Global Sourcing
Ms. Ananya Desai — Senior Sourcing Manager
Email:       ananya.desai@pfizer.com
Phone:       +91-22-6680-8000

Please submit a unified proposal covering property, F&B, meeting
space, AV, and commercials in a single document. We are open to
cluster proposals spanning multiple properties in the same
ownership group.

Thank you.